Status Animarum Instructions - Data from 2009 Calendar Year

The purpose of this page is to provide information to parishes on how to enter data into the 2009 Status Animarum Report. Click on the Print icon of your browser or selectFile>Print to print out a copy of these instructions.

Who Can Enter Data?

Pastors, Directors of Administrative Service, Secretaries and Web administrators at parishes have access to the Status Animarum on the extranet.

Getting Help

For technical assistance, send an e-mail to barthelm@archmil.org or call Mark Barthel at (414) 769-3454 in the Archdiocesan Information Systems office.

Thank you for your help.

Attention: We are still using the old extranet system to complete the annual surveys. Please use your old login and password to access this system. (e.g. Firstname,123456 and your old password)

How to Log-On to the Extranet

The Extranet is where electronic forms are filled out. To complete the forms, you must first log-on to the Extranet.

If you are already familiar with the Log-on process,
click here

  1. To log-on, type extra.archmil.org in your browser, either Microsoft Internet Explorer, Mozilla Firefox, Apple Safari, etc., then Enter. (Do not type "www." before extra.archmil.org)
    You will then see the Log-on screen.

  2. Enter your Log-on name and password, then click on the Submit button. Your log-on name consists of your first name, followed by a comma and your ID#, with no spaces between the comma and your ID#. You must use the log-on name and password that you were given. If you do not have a log-on name, please contact Mark Barthel as soon as possible at webmaster@archmil.org. Note: clicking on the Reset button clears all information on the screen.

  3. Once you logon, you'll see the new home page of the extranet. Click on the blue "Admin" button in the upper left hand corner of the screen, under the logo, to continue on to your surveys.
  4. After you click the Admin button, choose your Web administrator profile by selecting the name of your parish. Most Web administrators have the authority to access and update information for one location. Some are assigned to multiple locations and are presented with a list of the parishes and/or schools that they have authority to administer. In the illustration below, this Web administrator has authority to administer both St. Test Parish and St. Test School.

  5. After choosing your profile, you will see the Extranet Main Menu Page.

Please change your password after logging in for the first time.
If you have already changed your password, click here to continue.

How to Change Your Password

By default, your Web administrator password is "pilot". Once you have logged-on for the first time, you should change your password to something that you will remember easily. The most secure passwords consist of a combination of letters and numbers. Passwords are case sensitive! You can use all lower case, all upper case, or the best option, a combination of upper and lower case.

  1. Under Contact Maintenance, select Change Password.
    You will then see the Change Password screen.

  2. Enter your old password, in this case "pilot".
  3. Enter the new password that you want to use.
  4. Retype the new password to confirm.

Once you submit your new password, you will be returned to the Data Maintenance Main Menu Page.

Selecting the On-line Forms (Status Animarum)

Once you submit your new password, you will be returned to the Main Menu Page, click on Annual Surveys under On-line Forms. You will then see the survey year screen.

  1. Enter "2009" (without quotes) in the Year field.
  2. Want to review previous pages?
    Use the check box feature called, "If you have started the Status Animarum...pages, put a check mark here:"

    Note: If you want to review your form starting at page 1 of 4, put a check in the box. If you want to continue filling out the form from where you left off, leave this check box blank. You can turn this feature on and off as necessary.

  3. Click on the Submit button to proceed to the list of forms.

You will now see the menu screen with the forms that are available to you. Your first selection should be the Printable - Blank Form. You can use this printable version of the entire form as a working copy.

Once you have compiled all of your data on the working copy, you can then go to the actual on-line version of the Status Animarum. It is important to have all of your data together before you begin the on-line data entry. You can however, complete each of the four sections of the Status Animarum separately.

Please submit your data by March 15.

Note: Once you have logged on to the Extranet, you have 20 minutes to submit some information. If you exceed the 20-minute period, the data that you have entered may be lost. No data is actually sent to the archdiocesan computer until you click on the Submit button at the bottom of each section. Once you have submitted your information into the system, it is stored in the database and will be visible the next time you open the form. Even if you are disconnected in a later session, your originally saved data will remain in the database.

Print your own copy of the Status Animarum

Once you have submitted your information, print out a copy for your own records. Each of the four sections must be printed separately. Review the printing instructions in the illustration above. Note: The Printable - Blank Status Animarum is only for use as a working copy, it will not contain your information even after your final submission.

How do you know if your data is submitted?

You can always go back into the form to see if the data that you entered is still present. If you see your information, your data has been successfully submitted. If you don't see your information, contact Mark Barthel immediately barthelm@archmil.org or call (414) 769-3454.